Salaries out on time, and accounted for properly.
Payroll eats the last week of the month in most companies, and the part that goes wrong quietly is not the payment. It is the accounting behind it: provident fund and gratuity carried as a guess until somebody has to fund them.
Who this is for
- Headcount has grown past the point where a spreadsheet is safe.
- You run a provident fund or gratuity scheme and are not certain the accrual is right.
- Reimbursements arrive as photographs and leave as arguments.
How it runs
- Salary calculated, checked by a second person, and reconciled to the ledger.
- Provident fund and gratuity accounted for on a basis you can explain.
- Reimbursements handled against your own approval rules.
- A payroll cost report you can read next to the rest of the month.
What is included.
- Payroll processing and reconciliation
- Salary calculation and accounting
- Payroll reports and cost analysis
- Employee reimbursements
- Benefit accounting
- Provident Fund and Gratuity accounting
- TDS on salary calculated and scheduled for filing
- Leave, overtime and final settlement recorded to Labour Act definitions
- Payroll software setup
- HR-finance data integration
Where payroll usually goes wrong.
Almost nobody calls us because a salary went out late. They call because something in the accounting behind it has been drifting for a year and has finally surfaced, usually when a long-serving person resigns and the settlement lands in one month as a number nobody had provided for.
Provident fund and gratuity are the usual culprits. They are a liability that grows every month whether or not anyone records it. Carried as a guess, they are invisible until they are urgent. Carried properly, they are a line you can see coming and fund on purpose.
What we check every month, not once a year
- The provident fund base after any salary revision or arrears, because a raise applied without recalculating the base quietly understates the liability from that month on.
- Gratuity accrued on a stated basis you can explain to the person asking, rather than a figure whose origin nobody remembers.
- TDS on salary spread across the year instead of landing on your staff in one painful month.
- Overtime, leave and final settlement computed to Labour Act definitions rather than to whatever was done the last time somebody left.
- Reimbursements checked against your own approval rules, so a claim is either inside policy or refused at the time and not argued about at settlement.
Your person runs payroll. We check every number behind it.
Keep whoever runs the salary sheet. We check and complete what sits behind it: bonuses, provident fund, gratuity and salary TDS calculated and checked, records an auditor can trace, and salary details visible to you rather than to the whole office.
The easiest way to test this is the look at your accounts: thirty minutes, no charge, and we tell you what we find, including the parts you will not enjoy hearing. Request the look ›
Before you call.
Do you deduct and file TDS on salary?
We calculate it and schedule it for filing. The filing itself goes to whoever files for you, because deposit and return submission sit with a licensed firm rather than with us.
How are provident fund and gratuity handled?
Accounted for on a basis you can explain, every month, rather than carried as a guess until somebody has to fund them. That is the part of payroll that goes wrong quietly.
Can payroll stay confidential from the rest of the team?
Yes. Payroll is handled separately with access restricted to the people you name. It is one of the first things permissions are set up for.
What about final settlement when someone leaves?
Leave, overtime and final settlement are recorded to Labour Act definitions rather than to whatever was done last time. Settlements are where inconsistency turns into a dispute.
More general questions are answered on the contact page.
Who is actually behind it.
Payroll touches the most sensitive numbers in the company, so more than one person stands behind it.
- The person who runs your payroll, calculating salaries, provident fund and gratuity each cycle.
- The reviewer who checks the run before anything is paid, so an error is caught before it reaches a payslip.
- Access kept confidential and per person, so salary data is seen only by the people who must see it.
Get a free review of your accounts.
Thirty minutes, no charge. We say honestly whether we can help, and what it would cost.