Who does what, and who approves it.
Written rules are what let a finance function survive a resignation. Without them the process lives in one head and leaves with it.
Who this is for
- Your finance process exists, but only in one person's memory.
- Approvals happen by WhatsApp and nobody can reconstruct who agreed what.
- You are hiring into finance and have nothing to hand the new person.
How it runs
- We map how the work moves today, including the parts nobody documented.
- The month-end close is written down as a sequence with owners and dates.
- An approval matrix: who can commit what, and who signs it off.
- The gaps we found, with a corrective list in priority order.
What is included.
- Setting up the accounts department
- Finance SOP writing
- Workflow and process mapping
- Month-end close process design
- Expense, purchase, payable and receivable rules
- Approval and responsibility matrix
- Internal control design
- Process gap review and improvement
- A chart of accounts that maps to VAT and TDS reporting from the start
Set the accounts up for what the portal asks.
If your ledger does not produce figures in the shape the return wants, somebody retypes them every month. Better to fix it at setup.
Online VAT returns are the only option now
Manual filing ended on 1 July. What that demands from your records, and the paper-return upload that left some businesses with an opening balance the portal will not accept.
Before you call.
How long does this take?
It depends on how much of the process exists only in one person's memory, which is what we find out first by mapping how the work actually moves rather than how it is supposed to.
What does an approval matrix actually change?
It puts in writing who can commit money, up to what, and who signs it off. Approvals that live in WhatsApp cannot be reconstructed later, and that is exactly when somebody asks.
Do we need to change software for this?
Not necessarily. The chart of accounts usually does need work, because it should map to VAT and TDS reporting from the start rather than being rearranged every time a return is due.
Is this one-off or ongoing?
One-off by design. You end with the close written down as a sequence with owners and dates, and a corrective list in priority order. If you want us to run the close afterwards, that is the monthly package.
More general questions are answered on the contact page.
Start with a look at your books.
Fifteen minutes, no charge. We say honestly whether we can help, and what it would cost.